People conversing in the Penland Courtyard

Payroll Procedures

Human Resources

Temporary Salary Supplements

Temporary Salary Supplements are processed when a hiring department is hiring a permanent employee within their department to do additional duties outside of their permanent position for their department.  For example, if Human Resources hired a Human Resource employee to complete a project on a temporary basis outside the scope of their normal job duties, it would be considered a Temporary Salary Supplement. The hiring department is responsible for submitting a signed/approved internal document to HR.  Internal documents are a Faculty Appointment Sheet or a Form 12. The Faculty Appointment Sheet is used for faculty teaching appointments per term, a Form 12 is used for all other hires on campus.  As of January 31, 2019 HR is processing all Temporary Salary Supplements.  Upon receipt of the signed internal form, HR will process the Temporary Salary Supplement.


Additional Assignment/Job (Internal Dual)

An Additional Assignment/Job (Internal Dual) Hire is processed when a hiring department is hiring a permanent employee outside of their department. For example, if Human Resources hired a Finance & Administration employee to conduct a training for them and wanted to pay them, it would be considered an Additional Assignment/Job. Please complete the Form-12 and the Additional Assignment/Job Request Form and submit to HR for processing. 


Hiring Guides


Payroll Forms


I-9 Advantage/E-Verify

All new hires and re-hires with a year or more break in service must have an I-9 completed on or before the employee starts work.  This is mandatory. If you are unsure of an employee’s status contact Amanda Johnson at 803-641-3317, or email her at This email address is being protected from spambots. You need JavaScript enabled to view it.. Access to I-9 Advantage can take up to one week. Please plan according to your department’s needs.

All new users who need access to I-9 Advantage must read and sign the User Agreement for Responsible Use and Confidentiality of Data, Technology, and User Credentials.

If the user is responsible for completing I-9’s on employees, please complete the Form I-9 Authorized Representative Agreement.

If the user is responsible for completing E-Verify on employees, please complete the E-Verify General User Agreement.

Scan completed/signed forms to This email address is being protected from spambots. You need JavaScript enabled to view it.. Upon receipt of the completed forms you will be entered into the E-Verify system. HR will send you an email after this is done, asking you to look for an email from E-Verify. If you don’t receive an email from E-Verify please let HR know. There will be link to complete a tutorial in the email. At the end of the tutorial you will receive a certificate of completion. Forward a copy of the certificate to This email address is being protected from spambots. You need JavaScript enabled to view it.. She will then forward the certificate to USC HR. Upon receipt of the certificate USC HR will give you access to I-9 Advantage.

View I-9 Processing Reference Guide – Section 1 and 2

View I-9 Processing Reference Guide – Logging In and Navigation


Hourly and Overtime Pay Schedule

January 15 - December 31, 2023
Pay DayBeginning DateEnding DateApproved timesheet submissions due *5pm each day
January 13 12/16/2022 12/31/2022 January 5
January 31 1/1/2023 1/15/2023 January 23
February 15 1/16/2023 1/31/2023 February 7
February 28 2/1/2023 2/15/2023 February 20
March 15 2/16/2023 2/28/2023 March 7
March 31 3/1/2023 3/15/2023 March 23
April 14 3/16/2023 3/31/2023 April 6
April 28 4/1/2023 4/15/2023 April 20
May 15 4/16/2023 4/30/2023 May 5
May 31 5/1/2023 5/15/2023 May 22
June 15 5/16/2023 5/31/2023 June 7
June 30 6/1/2023 6/15/2023 June 22
July 14 6/16/2023 6/30/2023 July 4
July 31 7/1/2023 7/15/2023 July 21
August 15 7/16/2023 7/31/2023 August 7
August 31 8/1/2023 8/15/2023 August 23
September 15 8/16/2023 8/31/2023 September 7
September 29 9/1/2023 9/15/2023 September 21
October 13 9/16/2023 6/30/2023 October 5
October 31 10/1/2023 10/15/2023 October 23
November 15 10/16/2023 10/31/2023 November 7
November 30 11/1/2023 11/15/2023 November 17
December 15 11/16/2023 11/30/2023 December 7
December 21 12/1/2023 12/15/2023 December 13